ETCF - Privacy Policy

1. Introduction

Edmonton Tamil Catholic Family (ETCF) ("we," "our," "us") respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with our organization, website (www.edmontontamilcatholics.ca), and social media platforms (Facebook, Instagram, and YouTube).

By engaging with ETCF, you consent to the collection, use, and storage of your personal data as described in this policy.

2. Information We Collect

We collect and process the following personal data:

• Personal Information: Full Name, Email Address, Phone Number, Location, Mailing Address, Gender.
• Religious & Family Details: Ordination Anniversary (for priests), Wedding Anniversary Date (if married), Spouse Name, Children’s Details (if applicable).
• Financial Information: Payment details (for donations or other contributions).
• Other Voluntarily Provided Information.
• We do not collect personal data directly from children. If a child’s information is needed, it must be provided by a parent or guardian.

3. How We Collect Information

We collect personal data through:

• Google Forms: Membership registration, event participation, and donation-related forms.
• Direct Interactions: When you contact us via email, phone, or in person.

4. Purpose of Data Collection

We collect your data for the following purposes:

• Communication regarding events, activities, and organizational updates.
• Processing donations and payments.
• Managing memberships and participation in ETCF events.
• Sending newsletters and other relevant information.

5. Data Storage & Protection

• All collected data is securely stored in Google Drive (Google Docs & Sheets) and handled according to Google’s security policies.
• ETCF uses specific data with third-party payment processors, email marketing services, and analytics tools for operational purposes (pipedream.com, formspree.io, mailchimp.com).
• We implement reasonable security measures to protect personal information from unauthorized access, disclosure, or misuse.

6. Your Rights & Choices

• Access, modify, or delete your personal data by sending a request to the President at support@edmontontamilcatholics.ca.
• Opt-out of communications by sending an email with the subject "Unsubscribe me from ________" to support@edmontontamilcatholics.ca.

7. Cookies & Tracking Technologies

At present, ETCF does not use cookies or tracking technologies on its website or social media platforms. If this changes in the future, this Privacy Policy will be updated accordingly.

8. Updates to This Privacy Policy

ETCF may update this Privacy Policy periodically. Any changes will be communicated through our official WhatsApp group and individual email notifications.

9. Contact Information

For privacy-related inquiries or concerns, please contact:

• President: Jasmine
• Email: support@edmontontamilcatholics.ca
• Phone: +1 (780) 904-1644
• Address: Edmonton Tamil Catholic Family, St. Theresa’s Catholic Church, 7508 29 Ave NW, Edmonton, AB T6K 3Y8, Canada

10. Photography & Media Use Policy

ETCF reserves the right to capture photographs, audio, and video during Masses and events. These may be used for educational, news, or promotional materials in print, electronic, or other media formats, including our website.

• Images will not be published with full names or personal identifiers without prior written consent.
• If you do not wish to have your image recorded or used, you must:
  • Inform the event photographer, event organizers, or
  • Email connect@edmontontamilcatholics.ca with an identifying photo.

By attending ETCF events, you consent to photography and media use unless you provide a written request to opt out.